LA WIC Document Archives

Welcome to the Louisiana WIC Program (LA WIC) Authorized Vendor Hub! Here you will be able to find the information which is the most requested by WIC Vendors or anyone interested in becoming a WIC Vendor. To easily find this page, visit ldh.la.gov/wicvendor, or press CTRL+D on your keyboard to bookmark this page on your internet browser. We hope you find this site helpful.

Contact Us

If you have any questions or need additional assistance, please contact the LA WIC Vendor Operations Unit by:

WIC Program and WIC Vendor Partnership

The partnership between LA WIC and Authorized WIC Vendors is an integral component of a successful nutrition program.

The Vendor's role in the process of improving health is an important one. Vendors ensure that LA WIC Participants receive the correct type and amount of food in the month it is intended to be received. This serves as reinforcement to the LA WIC Participant's nutrition education. The Vendor's role is essential in making the Louisiana WIC Program successful.

WIC Food List Brochure (Program Guide) - English or Spanish

LA WIC Authorized Vendor Essential Documents and Links

• Approved Food List (WIC-23) (Rev. 10/2020)
• Complaint Form (Rev. 01/2020)
• Complaint Procedure
• EBT Transaction Dispute Form (Rev. 01/2020)
• EBT Transaction Procedures (WIC-33) (Rev. 06/2020)
• EBT Transaction Procedures Training Log (WIC-33L) (Rev. 09/2018)
• Inventory Audit Invoice Requirements (Rev. 03/2021)
• List of Authorized LA WIC Vendors
• Point of Sale/Claim Point of Contact Questionnaire 
• Program Monitors by Region and Parish Map (Rev. 10/2020)
• Reporting LA WIC Fraud
• Shelf Talkers (Rev. 08/2021)
  • Labels - Print in color on Avery 5160 labels (1" x 2-5/8")
  • Single Rectangular Image JPEG
  • Single Square Image JPEG
• Statewide Average Food Prices (Rev. 10/2021)
• Understanding Transaction Receipts (Rev. 03/2021)
• Vendor Annual Training for FFY 2021
• Vendor Request for Appeal Form (Rev. 02/2020)
  
• Vendor Self Assessment Form (Rev. 07/2021)
• Vendor Supplemental Training Request Form (Rev. 06/2021)

Smart Card Certified Systems

Please click on the link for the list of  Louisiana Point-of-Sale devices to accept eWIC cards. Please contact us at LouisianaWICEBT@la.gov.

LA WIC Authorized Product List and UPC Information

• Authorized Product List (APL)
• Category and Sub-Category Food Redemption Report (Rev. 8/13/2021)
• Fresh Fruit and Vegetables Mapping Requirements (Rev. 05/2020)
• Procedure to add a Universal Product Code (UPC) to the Authorized Product List (APL) (Rev. 12/2020)
• UPC Addition Request Form (Rev. 12/2020)

LA WIC Authorization Documents

• Vendor Application (Rev. 06/2021) - For questions about the WIC Vendor Application, please email LAWICVendorApp@la.gov.
• Vendor Agreement (Rev. 02/2021)
• Vendor Guide (EBT) (Rev. 02/2021)
• Food Item Price List (WIC-3) Grocer’s Report (Rev. 10/2020)
• Food Sales Fact Sheet (Rev. 06/2020)
• Infant Formula Supplier List (Rev. 09/2021)
• Infant Formula Supplier Request Form
• Permit to Operate Example
• Signature Authority Letter
• SNAP Authorization Permit Example
• Vendor ACH Agreement (Rev. 10/2021)
• Vendor Ownership Type Examples
• Written Resolution for the Board of Directors Letter

Vendor Views Newsletter 

• Join the Mailing List
• Volume 1, Issue 6 - September 2021
• Volume 1, Issue 5 - July 2021
• Volume 1, Issue 4 - May 2021
• Volume 1, Issue 3 - March 2021
• Volume 1, Issue 2 - January 2021
• Volume 1, Issue 1 - December 2020

LA WIC Vendor Advisory Committee (VAC) 

• VAC Application
• VAC Members (Rev. 03/2021)

Correspondences - Archive

• Peer Group System Updates for FFY22 Memo - 10/11/21
• Tropical Storm Nicholas Memo - 9/13/21
• New Infant Formula Supplier List Memo - 8/27/21
• Tropical Storm Ida Memo - 8/27/21
• New Civil Money Penalty Maximum Limits Memo - 7/19/21
• Vendor Reauthorization Notice for Region 6, 7 & 8 - 7/1/21
• 2021 Annual Vendor Training Letter - 6/23/21
• Initial Authorization Application Period Memo - 5/14/21
• COVID-19 Mask Mandate Lifted Memo - 4/28/21
• New Infant Formula Supplier List Memo - 4/27/21
• Temporary Increase in CVB Amounts Memo - 4/13/21
• Enfamil Infant Formula Transition Memo - 4/5/21
• Solutran FTP Security Updates Memo - 3/19/21
• COVID-19 Mask Mandate Memo - 3/15/21
• 2021-2023 Approved Food List Review Memo - 2/5/21
• RFI Submission Form 2021 - 2/5/21
• Vendor Guide Changes Memo - 2/1/21
• Similac Infant Formula Transition Issues - 1/12/21
• Similac Infant Formula Transition - 12/21/20
• Highbond Communication Instructions - 11/10/20

NOTICES 

USDA Non-Discrimination Statement