Nurse Aide Training and Competency Evaluation Programs (NATP or NATCEP)
The LDH-HSS (Health Standards Section) reviews and approves or disapproves nurse aide training and competency evaluation programs for the state of Louisiana.
Any person or entity that wants to offer a NATP/NATCEP must receive approval from the LDH-HSS.
The Nurse Aide Training Application, along with the information detailed below, are required for approval of an NATP/NATCEP. You must read the instructions below prior to submission of the application.
What you need to know about the application process:
- Incomplete applications will be returned, and will delay approval of your program
- If the application contains errors or discrepancies, you will be notified and given an opportunity to make corrections. This will delay approval of your program
- The federal regulations require the state respond to a request within 90 days of receipt of the application. Although it will usually be processed well within that time frame, please allow at least 30 days from the date you mail your application before inquiring about the status
- Proprietary schools must obtain approval from the Board of Regents prior to conducting nurse aide training. Please review the license application and fee process prior to submission of NAT application to LDH
- Nursing facilities that have been subject to one or more of the following actions in the previous 2 years are not eligible to provide nurse aide training, and may not serve as a clinical training site for other programs:
- Waiver for nursing services;
- Extended or partially extended survey;
- Assessed civil money penalty greater than $10,483;
- Denial of payment for new Medicare/Medicaid admissions;
- Termination from Medicare/Medicaid;
- Operated under trustee appointment for resident safety; and/or
- Closure of facility or transfer of residents due to state action.
A Nurse Aide Training Program must include a minimum of:
- 40 hours of classroom training
- must have at least 16 hours of lab (skills) training, which is considered part of the classroom instruction;
- must denote the lab/skills time in curriculum, including the subject area to which it correlates
- 4 hours of orientation to the clinical training site (not included in program hours); and
- 40 hours of clinical training (hands-on resident care in a nursing home or skilled nursing facility)
Programs approved after 6/20/12 must use one of 2 approved textbooks:
- How to Be a Nurse Assistant, 4th (or subsequent) edition, by American Health Care Association
- Successful Nursing Assistant Care, 2nd (or subsequent) edition, by Hartman Publishing*
*Please note: subsequent editions are titled Nursing Assisting: A Foundation in Caregiving
A proposed curriculum must be submitted with the application. It must include the time allotted for each unit/subject, the time allotted to lab instruction, and should be consistent with the program hours submitted on the application.
Per the CFR 483.152 (a) and (b), the curriculum must include:
- At least 16 hours of in the following areas prior to any direct contact with a resident:
- communication and interpersonal skills
- infection control
- safety/emergency procedures, including the Heimlich maneuver
- promoting residents’ independence
- respecting residents’ rights
- At least 16 hours of supervised practical training (lab/skills training)
- Basic nursing skills
- Personal care skills
- Mental health and social service needs
- Care of cognitively impaired residents
- Basic restorative services
- Residents’ rights
For non-facility based programs, a valid clinical contract (copy) must be submitted for each clinical site to be used. All clinical instruction must be performed at a LA licensed long term care facility (nursing home or hospital-based skilled nursing facility). Click here for a list of nursing homes. The school must verify the nursing home is eligible to serve as a clinical training site (see above). The clinical contract shall:
- Indicate the agreement is for the purpose of nurse aide training
- Specify an initial and expiration date of the contract
- Include printed name and title of individuals entering into agreement
- Include date and signature of individuals entering into agreement
- If the signature page is separate, the name of the entities must be included
Policy and Procedure:
The program’s policies/procedures shall be submitted with the application. The following are the minimum areas that must be addressed for approval. However, please be aware that the program is responsible for meeting all requirements noted in the federal and/or state regulations.
Admission requirements shall include:
- right to review (ALL non-facility based programs); criminal background check (facility-based programs) *See memo regarding Right to Review sent to all NATP's in September 2016.
- national sex offender public registry check (nsopw.gov) *Not included with the right to review
- CNA registry check
- DSW registry check
Attendance policy (including make-up work/time, absences allowed, etc.)
Instructor to Student ratio
Skills performance checklist
Eligiblity to take competency exam
Competency exam by Prometric. The school must explicitly identify the following in their policy:
- If testing fee is included in tuition, school must submit application (and fees) to Prometric within 10 calendar days of completion of training
- If testing fee is not included in tuition (student must pay for test), school must provide Training Verification Form to student within 10 calendar days of completion of training
- Because a student has 3 opportunities within 12 months to pass both portions of the exam, specify whether tuition includes cost of retest.
- Address what (if any) additional instruction will be provided for students who fail the competency exam.
- If retesting is not provided by the school, Training Verification Form must be provided to student within 10 calendar days of notification that student was unsuccessful. The policy must also include the current fees charged by Prometric if retest is required.
Facility based programs: Students cannot be charged for any portion of the program, including re-tests. Students are allowed 3 opportunities within 1 year to retest. If student is unsuccessful after 3 attempts, student must retrain.
Program Coordinators and Instructors:
Each NATP must have an RN Coordinator, responsible for the general supervision of program. Coordinators may serve as instructors (except DON). Instructors may be RN’s or LPN’s.
- In facility-based programs, the DON may serve as RN Coordinator, but is prohibited from performing actual training.
- May not serve as RN Coordinator for more than 2 programs simultaneously
- Shall be on premises where program is conducted at least 50% of the duration of the program
- Registered nurse with current, unencumbered license;
- Minimum of 2 years nursing experience, including at least 1 year in the provision of long term care facility services; and
- One of the following: VTIE, CTTIE, “train the trainer,” or master’s degree or above.
- Registered or Practical nurse with current, unencumbered license;
- Minimum of 2 years’ experience in the provision of long term care facility services; and
- one of the following: VTIE, CTTIE, “train the trainer,” or master’s degree or above.
Provide a list of all equipment to be used for training, including audio-visual, resident care simulation supplies, etc.
Click here for links to the regulations, train the trainers, and other information.
- Approval to provide nurse aide training is granted specifically for the provider who submitted the application. There is no provision for subcontracting the training program.
- Non-facility based programs will be surveyed within one (1) year of initial approval, then every two (years) after.
- Facility-based programs will be surveyed during the annual survey.
- If an approved program ceases to provide nurse aide training for a two (2) year period, the program shall be closed.
- Train the trainer classes are provided by instructors approved by the LDH only. You must contact an approved instructor to schedule a class. A list of train the trainers may be found here.
- The competency evaluation is conducted by Prometric. You must submit an application and payment in order to schedule.
- Trainees of facility-based programs must complete training and test within 60 days of hire. *Due to the changes with Prometric, this may be extended. However, the federal regulations require an individual must not work greater than 4 months unless they have successfully completed an approved nurse aide training and competency program.
- Trainees of non-facility based programs shall be provided the Nurse Aide Training (NAT) Verification Form so they may schedule the competency evaluation within 30 days of completion of training. The student may test 3 times within 12 months before retraining is required. The NAT Verification Form cannot be withheld due to non-payment of tuition.
- NATCEP’s shall notify trainees of their responsibility to notify the Registry, either written or via LARS, of any changes in contact information (name, address, phone, email). Trainees shall also be provided the website of the LA Nurse Aide Registry, as the answers to most questions can be found there. The address is http://www.ldh.la.gov/index.cfm/page/2257.