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CNA Providers Informational Section
For Providers
Click on the topic name below to view more detailed information.
CNAs cannot report their own work history.
Work history MUST be submitted and will only be accepted from approved entities, including providers licensed by the Louisiana Department of Health, schools serving children with special needs, or correctional facilities where the CNA performs nursing-related duties.
Private-duty sitting does not qualify, unless it is done through a licensed provider.
Work history performed through a staffing agency does not qualify, unless at a nursing home. The Nursing Home must report directly to the Registry.
Providers/agencies who do NOT have a facility code
Work history must be submitted by the provider/employer on official letterhead in PDF format. The document must be signed and dated by the facility’s administrator or an authorized designee. Submissions may be sent by mail or email; faxed documents will not be accepted. Please see Work History Requirements.
The following information is REQUIRED:
- The Aide’s Full Name, Social Security Number, Date of Birth, Mailing Address, Email Address, and Phone Number
- The start date (month, day, and year) and last date worked (month, day, and year)
- A description of at least four (4) nursing or nurse-related duties performed by the aide
- The Name, Address, Phone Number, and Provider license number of the facility or agency reporting the work history
- The Name and Title of the individual completing and submitting the work history
Providers/agencies who DO have a facility code:
Work history is reported using the NAT-7 form. Completed forms may be submitted to the Registry ONLY by mail or email at [email protected]; fax submissions will not be accepted.
Nursing homes are required to submit work history electronically through the eNAT-7 form in LARS. Hospitals also have the option to submit CNA work history through LARS.
CNAs employed through staffing agencies:
Employment through a Staffing Agency is only accepted for work performed in a nursing home. Work history must be submitted using the NAT-7SA form and can ONLY be mailed or emailed to the Registry at [email protected]. Fax submissions will not be accepted.
Nursing homes are required to submit CNA's employed through staffing agencies monthly. Please see the requirements regarding work history reporting for NH's per the LA Administrative Code, Title 48:1, Subpart 3, Chapter 97, Section §9757 C.
Submit to:
Email: [email protected]
OR
Mail: LA Nurse Aide Registry
P.O Box 3767
Baton Rouge, LA 70821-3767
How to access the Louisiana Registry System (LARS)
The Louisiana Registry System (LARS) can be accessed by clicking LARS
Please note that this is a 2 (two)-step process, and access will not be granted until both steps are completed.
- Employer Benefits:
- Electronic NAT-7 forms (Hardcopies of the NAT-7 form are not required for current employees.)
- Listing of nurse aides on registry who are currently employed by your facility
- Efficiencies that save time and money while improving accuracy
For problems accessing or navigating through LARS, send an e-mail to [email protected].
How to report a change in Designated Signatures:
The link provides access to the Designated Signature Form required to report any changes in authorized personnel.
To request other CNA forms (i.e.NAT7, NAT7-SA, NAT9 NSA):
- You may submit an email inquiry to the Registry by emailing [email protected] to request an updated copy of the referenced forms.
Please be advised these forms are only provided to individuals designated as authorized personnel for the facility on file through the Designated Signature form.
How do I obtain a facility code for my agency?
To be eligible for a facility code, please ensure the following requirements are met:
- The facility must be licensed by the Louisiana Department of Health (LDH).
- A detailed description of ALL nursing and nursing-related duties must be submitted.
- At least (2) two individuals must be authorized to sign on behalf of the facility.
Please complete and submit Designated Signature Form. Email the original form, completed in its entirety, to [email protected].
- Must include Administrator as a Designated Signer;
- Facility Code is not applicable if applying for a code; and
- State ID is found on the provider license issued by LDH.
The form will be reviewed to determine whether your agency meets the criteria necessary to be assigned a facility code by the Louisiana Nurse Aide Registry.
- Facilities not licensed as a healthcare provider by the LDH (including staffing agencies) will be denied;
- Lack of sufficient nursing and nursing-related duties will be denied; and
- Incomplete Designated Signature Forms will be denied.
The registry will send email notification of approval or denial of approval of facility code.
Completion of the "Designated Signature Form” and approval of a facility codes indicates you agree to adhere to all policies and procedures, including:
- Your facility will only submit the NAT-7 form for CNA's that have worked at least eight (8) hours, not including orientation;
- Your facility will submit the NAT-7 form for all CNA's that are eligible (as noted above);
- Your facility will submit the NAT-7 form immediately upon hire and termination (regardless of the reason for separation);
- The NAT-7 form shall be emailed to the registry;
- The NAT-7 form will be kept secure; and
- The NAT-7 form will not be provided to employees.