Onboarding & Other Resources

NEW HIRES WITHOUT A PERSONNEL NUMBER SHOULD ENTER "0" IN THE PERSONNEL # FIELD.

COMPLETED DOCUMENTS CAN BE SUBMITTED VIA EMAIL.

Maintain copies of all completed forms for your documentation.

Payroll Forms

 

• Personal Data Form-HR9
• Federal Tax Form - W4 (The form should be downloaded/saved before completing.)
• State Tax Form -L4
• Direct Deposit Enrollment Authorization, Main Bank (Primary Account)
• Direct Deposit Enrollment Authorization, Other Bank (Secondary Account)
• Voluntary Self-Identification of Disability Form
• Prior State Service Questionnaire

Retirement Benefits

 

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• Lasers Membership Registration (Form 1-01)
• Lasers Designation of Beneficiary (Form 1-06)
• Lasers Benefit Forfeiture (Form 1-13)
• Statement Concerning Your Employment…(Form SSA-1945) *Maintain a completed and signed copy for your records*
• View only - Welcome to LASERS Brochure
• View Only - Deferred Compensation: A Supplemental Retirement Plan - View Only

Insurance Benefits

 

• Office of Group Benefits Enrollment / Change Form (Form GBO1)
• Group Insurance Beneficiary Designation/Change Form (Complete this form if you are enrolling in life insurance or if you are transferring and already enrolled.)

 Dependent Verification (Without the below documentation, your enrollment cannot be completed)

 If adding a spouse or child or children, you MUST provide proof of legal relationship for each person you want covered along with the GB-01 form:

• marriage certificate
• birth letter or birth certificate
• legal adoption or custody papers

• Office of Group Benefits-Flexible Benefits Plan-Flexible Spending Arrangement Enrollment Form

Policies & Procedures

 

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• STATE CIVIL SERVICE - PROHIBITED POLITICAL ACTIVITY (GENERAL CIRCULAR NUMBER 2024-042)
• Employee Handbook
• LDH – Recoupment of Overpayments (Policy #2.3)
• LDH – Disclosure of Outside Employment (Policy #44.1)
• LDH – Disclosure of Outside Employment Form
• LDH – Overtime Policy (Policy #45.4)
• LDH – Weapons in the Workplace (Policy #68.1)
• LDH - Safety Rules
• General Safety/ Loss Prevention Manual
• Tenant Interaction with Inmates (LDH Employee Interaction with Inmates)
• Employee Lactation Support (Policy #104.1)
• Notice of Compliance to Employees – Worker’s Compensation
• LDH - Transitional Return to Work (Policy # 109.1)
• LDH - Sexual Harassment Policy (Policy # 56.4)
• LDH- Work Schedules Attendance Policy 2019 (Policy # 125.1)
• LDH - Policy and Procedure Acknowledgement Form
• State Civil Service – Appointment Affidavits (SF13)
• LDH – Emergency Preparedness Policy (Policy #65.2) - Sign and return page14

Training Compliance

 

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• LDH Training Course Information 

For Reference

• Affordable Care Act (ACA) Flyer
• LEO-Address, Phone, Bank, Tax & W-2 Quick Reference Card
• LEO-Log On Assistance Quick Reference Card
• LEO-Employee Pay Statement Quick Reference Card
• LDH SAME Plan 2026
• OGB 2026 Notice of Creditable Coverage
• OSUP 2025 Pay Period Chart    
• OSUP 2025 Pay Period Calendar 
• Referral List Instructions 
• Pre-Onboarding Documents/Requirements
• Pre-Employment Drug Screening Information
• Pre-Onboarding Hiring Process Workflow
• Powerpoint Instructions (How to Create a SCS Hiring Framework) 
• Starmount Rate Increase 2026 

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