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LEERS: Louisiana Electronic Event Registration System
Registration: All forms must be completed and signed before emailing to leers@la.gov or fax to (504) 593-5196 Attn: LEERS.
If you require any assistance with training or registration, please call the LEERS Helpdesk at (504) 593-5101 or email leers@la.gov.
We will be routinely adding and updating information on this page for our user community.
Birth Module
Death Module
What is EDR?
The primary purpose of an EDR system is to enable the participants of death registration to file death records with local and state registrars electronically. An EDR system provides online access so that decedent fact-of-death and cause-of-death information can be registered electronically by multiple death registration participants working on the same case. With an EDR system, funeral directors will be better able to serve families by obtaining copies of death certificates with fewer errors, faster, and more efficiently.
EDR Features
- User-friendly death record data entry screens
- Highly secure and Internet-accessible
- Available 24 hours/day, 7 days/week
- Accommodates large funeral home firms and small funeral homes
- On-line help and instructions built into the system
- Help desk support - Monday - Friday 8:00 am - 4:30 pm
EDR Benefits
- Provides for paperless filing of a death record
- Eliminates the need to physically track down physicians to obtain signatures
- Facilitates online collaboration among multiple death registration system users, including funeral homes, physicians, coroners, and local and state registrars
- Supports the completion and filing of a death record that is partially an electronic record and partially a paper certificate if all participants are not online
- Improves the timeliness and quality of death data
- Reduces errors by verifying the decedent's SSN by automatically matching with SSA files
- Enables faster death registration at the Vital Records Office, which will speed turnaround time for obtaining certified copies for families
- Improves fraud prevention by using electronic authentication
- Allows for the printing of the Burial Transit Permit (BTP) at the local funeral home
A completed and signed User ID Request form is required for each individual LEERS user.
- Physician/Coroner User ID Request
- Funeral Home User ID Request
- Physician/Coroner Staff User ID Request
- SSA Louisiana Policy for Funeral Director Report of Death (SSA-721)
- SSA Louisiana Policy for Report of Death by Funeral Director (SSA-721) - Updated July 9, 2012
Worksheets allow users to collect information from staff or family members in the LEERS format for ease of entry into the electronic system. All worksheets are optional and offered solely as a convenience to users.
- Information from the Louisiana State Board of Medical Examiners regarding the importance of signing vital event documents.
- The Centers for Disease Control/National Center for Health Statistics (CDC/NCHS) has developed an informational packet regarding the completion of cause-of-death entitled Instructions for Completing the Cause-of-Death Section of the Death Certificate.
- The Centers for Disease Control/National Center for Health Statistics (CDC/NCHS) has developed an informational packet regarding the completion of cause-of-death for injury and poisoning entitled Instructions for Completing the Cause-of-Death Section of the Death Certificate for Injury and Poisoning.
- The Centers for Disease Control/National Center for Health Statistics (CDC/NCHS) has a webpage for handling situations where cause-of-death is difficult to certify entitled Possible Solutions to Common Problems in Death Certification.
- The Centers for Disease Control/National Center for Health Statistics (CDC/NCHS) has developed an informational packet entitled Completion of Death Certificates in the Aftermath of a Hurricane.
- The National Association of Medical Examiners has developed five tutorials regarding cause-of-death reporting that can be found at this link.
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- LEERS Login and Home Page Overview
- LEERS Death Module Home Page
- LEERS Command Buttons
- Initiating a Burial Transit Permit
- Death Record Creation
- Decedent Tab
- Automatic SSN Verification
- Personal Tab
- Death Info Tab
- Assignment Tab - Electronic Certification
- Assignment Tab - Manual Certification
- Physician/Coroner Certification
- Returned from State Records
- Transferring a Death Record
- Online Certificate Ordering
Fetal Death
SAM Module
This guide contains complete instructions for vital record issuance for Clerks of Court, including helpful diagrams and images.
PDF Instruction Guide for updating partial birth records
Updated SAM Instructional Video (including updating partial birth records)
Marriage Module
ITOP Module
Additional Materials
Contact
The LEERS Team is available for help and support with any LEERS module.
LEERS Hotline: 504.593.5101
LEERS Team Email: leers@la.gov
LEERS also incorporates web help by clicking on the Help link on the top left of any page within LEERS. The web help is page-specific, indexed and searchable. Web help also includes screenshots and allows users to bookmark pages.
Each LEERS module also includes common downloadable forms, worksheets and guides.