LA WIC Authorized Vendor Hub

Welcome to the Louisiana WIC Program (LA WIC) Authorized Vendor Hub! Here you will be able to find the information which is the most requested by WIC Vendors or anyone interested in becoming a WIC Vendor. To easily find this page, visit ldh.la.gov/wicvendor, or press CTRL+D on your keyboard to bookmark this page on your internet browser. We hope you find this site helpful.

Contact Us

If you have any questions or need additional assistance, please contact the LA WIC Vendor Operations Unit by:

WIC Program and WIC Vendor Partnership

The partnership between LA WIC and Authorized WIC Vendors is an integral component of a successful nutrition program.

The Vendor's role in the process of improving health is an important one. Vendors ensure that LA WIC Participants receive the correct type and amount of food in the month it is intended to be received. This serves as reinforcement to the LA WIC Participant's nutrition education. The Vendor's role is essential in making the Louisiana WIC Program successful.

WIC Governing Regulations

• Louisiana Administrative Code (LAC) - See Title 48, Part V, Subpart 15. Special Supplemental Nutrition Program for Women, Infants, and Children (WIC)
• Code of Federal Regulations (CFR)
  
• FNS Press Release Regarding WIC Infant Formula Recall Waivers - 2-23-22
• FNS Approval of WIC Infant Formula Recall Waivers - MMA - 2-21-22
• FNS Approval of WIC Infant Formula Recall Waivers - Medical Documentation - 2-21-22
• FNS Approval of WIC Infant Formula Recall Waivers - Vendor Exchanges - 2-21-22

LA WIC Authorized Vendor Essential Documents and Links

• Approved Food List (WIC-23) (Effective 02.16.2022 - 09.30.2022)
• Vendor Shopping Experience Report Form (Rev. 05.2022)
• Complaint Procedure
• Inventory Audit Invoice Requirements (Rev. 03.2021)
• List of Authorized LA WIC Vendors | Excel Version | Adobe Version | Interactive Map
• Point of Sale/Claim Point of Contact Questionnaire 
• Program Monitors by Region and Parish Map (Rev. 10.2020)
• Reporting LA WIC Fraud
• Shelf Talkers (Rev. 11.2021)
  • Labels - Print in color on Avery 5160 labels (1" x 2-5/8")
  • Single Rectangular Image JPEG
  • Single Square Image JPEG
• Statewide Average Food Prices (Rev. 04.2022)
• Transaction Dispute Form (Effective 01.2022)
• Transaction Procedures (WIC-33) (Effective 01.2022)
• Transaction Procedures Training Log (WIC-33L) (Effective 01.2022)
• Understanding Transaction Receipts (Rev. 03.2021)
• Vendor Annual Training Presentation for FFY 2022
• Vendor Request for Appeal Form (Effective 01.2022)
  
• Vendor Self Assessment Form (Effective 02.16.2022 - 09.30.2022)
• Vendor Supplemental Training Request Form (Rev. 05.2022)

LA WIC Authorized Product List and UPC Information

• Authorized Product List (APL)
• Food List Brochure (Program Guide) | Spanish Version (Effective 01.2022)
• Category and Sub-Category Food Redemption Report (Rev. 08.2021)
• Fresh Fruit and Vegetables Mapping Requirements (Rev. 05.2020)
• Price Look Up (PLU) Code List
• Procedure to add a Universal Product Code (UPC) to the Authorized Product List (APL) (Rev. 12.2020)
• UPC Addition Request Form (Rev. 12.2020)

LA WIC Authorization Documents

Reauthorization

LA WIC will email Reauthorization Application Packets directly to WIC Vendors in Regions 1, 3, and 9 in early July, 2022.

Initial Authorization

LA WIC is not currently processing Vendor Applications for Initial Authorization, unless the vendor applicant would serve a participant access need. Vendor applicants may submit an Application for Initial Authorization from October 2 – May 31.

Stores that would like to apply for WIC Initial Authorization and believe they would serve a participant access need should complete and submit the Initial Authorization Application Request Form. Upon receipt of the form, LA WIC will conduct a participant access determination. If the vendor applicant would serve a participant access need, LA WIC will supply the vendor applicant with the Application for Initial Authorization for submission. If not, LA WIC will notify the vendor applicant that they may submit an Application for Initial Authorization from October 2 – May 31.

If you should have any questions, please feel free to contact us at (225) 342-0725 or LAWICVendor@la.gov.

• Initial Authorization Application Request Form (Effective 06.2022))
• Vendor Agreement (Effective 01.2022)
• Vendor Guide (Effective 02.16.2022)
• Vendor Policy Manual (Effective 02.16.2022)
• Food Item Price List (WIC-3) Grocer’s Report (Effective 02.16.2022 - 09.30.2022)
• Food Sales Fact Sheet (Rev. 06.2020)
• Infant Formula Supplier List (Rev. 06.2022)
• Infant Formula Supplier Request Form
• Permit to Operate Example
• Signature Authority Letter
• SNAP Authorization Permit Example
• Vendor ACH Agreement (Rev. 10.2021)
• Vendor Ownership Type Examples
• Written Resolution for the Board of Directors Letter

 
Vendor Views Newsletter 

• Join the Mailing List
• Volume 2, Issue 1 - March 2022
• Volume 1, Issue 7 - December 2021
• Volume 1, Issue 6 - September 2021
• Volume 1, Issue 5 - July 2021
• Volume 1, Issue 4 - May 2021
• Volume 1, Issue 3 - March 2021
• Volume 1, Issue 2 - January 2021
• Volume 1, Issue 1 - December 2020

LA WIC Vendor Advisory Committee (VAC) 

• VAC Application
• VAC Members (Rev. 03.2022)

Correspondences - Archive

• New Infant Formula Supplier List Memo - 6/13/22
• Infant Formula Substitutes due to Abbott Formula Recall Memo - 5/23/22
  • Abbott Product Return Instructions - 3/9/22
  • LA WIC Standard Formula Substitutes Chart - 3/9/22
• Initial Authorization Application Period Memo - 5/12/22
• New Civil Money Penalty Maximum Limits Memo - 4/8/22
• Temporary Alternative Minimum Stock Requirements Memo - 2/1/22
• APL Updates and Possible WIC Purchase Issues Memo - 12/30/21
• Vendor Guide Updates for Federal Fiscal Year 2022 Memo - 12/17/21
• Vendor Policy Updates for Federal Fiscal Year 2022 Memo - 12/3/21
• 2021-2023 Louisiana WIC Approved Foods List Changes Memo - 11/23/21
• Peer Group System Updates for FFY22 Memo - 10/11/21

NOTICES 

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