LDH HUMAN RESOURCES NEW HIRE ORIENTATION VIDEOS AND FORMS

BEFORE PROCEEDING, PLEASE ENSURE YOU HAVE COMPLETED THE VOLUNTARY SELF-IDENTIFICATION DISABILITY FORM            While ensuring completion of the form is mandated by state law, self-identification of a disability is voluntary.  The form requests disclosure regarding whether an employee has a disability, without reference to or identification of the actual impairment, disability or medical condition.

**NEW HIRES WITHOUT A PERSONNEL NUMBER SHOULD ENTER "0" IN THE PERSONNEL # FIELD.**

ORIENTATION: VIDEO #1: Payroll Forms

• Personal Data Form-HR9
• Federal Tax Form - W4 (The form should be downloaded/saved before completing.)
• State Tax Form -L4
• Direct Deposit Enrollment Authorization, Main Bank (Primary Account)
• Direct Deposit Enrollment Authorization, Other Bank (Secondary Account)
• Prior State Service Questionnaire

ORIENTATION VIDEO #2: Retirement Benefits

• Lasers Membership Registration (Form 1-01)
• Lasers Designation of Beneficiary (Form 1-06)
• Lasers Benefit Forfeiture (Form 1-13)
• Statement Concerning Your Employment…(Form SSA-1945)
• View only - LASERS General information - View Only
• View Only - Deferred Compensation: A Supplemental Retirement Plan - View Only

ORIENTATION VIDEO #3: Insurance Benefits

• Office of Group Benefits Enrollment / Change Form (Form GBO1)
• Office of Group Benefits-Flexible Benefits Plan-Flexible Spending Arrangement Enrollment Form

ORIENTATION VIDEO #4: Policies & Procedures

• STATE CIVIL SERVICE - PROHIBITED POLITICAL ACTIVITY (GENERAL CIRCULAR NUMBER 2020-048)
• LDH – Recoupment of Overpayments (Policy #2.2)
• LDH – Disclosure of Outside Employment (Policy #44.1)
• LDH – Disclosure of Outside Employment Form
• LDH – Overtime Policy (Policy #45.2)
• LDH – Firearms in the Workplace (Policy #68.1)
• LDH - Safety Rules
• General Safety/ Loss Prevention Manual
• Tenant Interaction with Inmates (LDH Employee Interaction with Inmates)
• Employee Lactation Support (Policy #104.1)
• Notice of Compliance to Employees – Worker’s Compensation
• LDH - Transitional Return to Work (Policy # 109.1)
• LDH - Sexual Harassment Policy (Policy # 56.4)
• LDH- Work Schedules Attendance Policy 2019 (Policy # 125.1)
• LDH - Policy and Procedure Acknowledgement Form
• State Civil Service – Appointment Affidavits (SF13)
• LDH – Emergency Preparedness Policy (Policy #65.2) - Sign and return page12

ORIENTATION VIDEO #5: Training Compliance

• LDH Training Course Information 

LIAISON TRAINING VIDEOS: HR Liaison Guides

• HR Liaison Guide - Recruitment

• HR Liaison Guide - Operations
• HR Liaison Transaction Directory (Booklet)

FOR REFERENCE ONLY

• LEO-Address, Phone, Bank, Tax & W-2 Quick Reference Card
• LEO-Log On Assistance Quick Reference Card
• LEO-Employee Pay Statement Quick Reference Card
• Affordable Care Act (ACA) Flyer
• OSUP 2023 Pay Period Chart    
• OSUP 2023 Pay Period Calendar 
• Referral List Instructions