Onboarding & Other Resources
NEW HIRES WITHOUT A PERSONNEL NUMBER SHOULD ENTER "0" IN THE PERSONNEL # FIELD.
**COMPLETED DOCUMENTS CAN BE SUBMITTED VIA EMAIL.**
Payroll Forms
- Personal Data Form-HR9
- Federal Tax Form - W4 (The form should be downloaded/saved before completing.)
- State Tax Form -L4
- Direct Deposit Enrollment Authorization, Main Bank (Primary Account)
- Direct Deposit Enrollment Authorization, Other Bank (Secondary Account)
- Voluntary Self-Identification of Disability Form
- Prior State Service Questionnaire
Retirement Benefits
- Lasers Membership Registration (Form 1-01)
- Lasers Designation of Beneficiary (Form 1-06)
- Lasers Benefit Forfeiture (Form 1-13)
- Statement Concerning Your Employment…(Form SSA-1945)
- View only - LASERS General information - View Only
- View Only - Deferred Compensation: A Supplemental Retirement Plan - View Only
Insurance Benefits
Dependent Verification (Without the below documentation, your enrollment cannot be completed)
If adding a spouse or child or children, you MUST provide proof of legal relationship for each person you want covered along with the GB-01 form:
- marriage certificate
- birth letter or birth certificate
- legal adoption or custody papers
Policies & Procedures
- STATE CIVIL SERVICE - PROHIBITED POLITICAL ACTIVITY (GENERAL CIRCULAR NUMBER 2023-046)
- LDH – Recoupment of Overpayments (Policy #2.2)
- LDH – Disclosure of Outside Employment (Policy #44.1)
- LDH – Disclosure of Outside Employment Form
- LDH – Overtime Policy (Policy #45.2)
- LDH – Firearms in the Workplace (Policy #68.1)
- LDH - Safety Rules
- General Safety/ Loss Prevention Manual
- Tenant Interaction with Inmates (LDH Employee Interaction with Inmates)
- Employee Lactation Support (Policy #104.1)
- Notice of Compliance to Employees – Worker’s Compensation
- LDH - Transitional Return to Work (Policy # 109.1)
- LDH - Sexual Harassment Policy (Policy # 56.4)
- LDH- Work Schedules Attendance Policy 2019 (Policy # 125.1)
- LDH - Policy and Procedure Acknowledgement Form
- State Civil Service – Appointment Affidavits (SF13)
- LDH – Emergency Preparedness Policy (Policy #65.2) - Sign and return page12
Training Compliance
For Reference
- LEO-Address, Phone, Bank, Tax & W-2 Quick Reference Card
- LEO-Log On Assistance Quick Reference Card
- LEO-Employee Pay Statement Quick Reference Card
- Affordable Care Act (ACA) Flyer
- OSUP 2025 Pay Period Chart
- OSUP 2025 Pay Period Calendar
- Referral List Instructions
- Pre-Onboarding Documents/Requirements
- Pre-Employment Drug Screening Information
- Pre-Onboarding Hiring Process Workflow